Social networking and user-contributed content have taken the Internet by storm as evidenced by the popularity of MySpace, Facebook, YouTube, Flickr, LinkedIn, Wikipedia and Twitter.
There’s a revolution going on in enterprise collaboration software to sift out the good parts — for example, subject tagging and user profiles — of social networking and leave the threats and time wasters behind.
Enterprise collaboration projects are almost always risky propositions. Storing and sharing information, potentially across departments and across the world, holds unquantifiable rewards for the business.
Yet, if these rewards can’t be realised by individuals, then the project risks failure.
Various techniques are used to increase user adoption — some good, such as appointing internal champions, and some bad, such as making use mandatory (with quotas) — but time and time again we’ve seen that the collaboration projects that succeed are those that provide users with advantages.
And by advantages we mean things that make employees’ lives easier such as locating the right person with the right expertise for a project, facilitating the management of that project, and providing a secure place to collaborate on that project using tools such as document management, shared workspaces, task lists and discussion boards.
How can an IT department increase the chances of launching a successful collaboration initiative? Use the tools that have taken the consumer world by storm.
However, as helpful as they are for linking people to share information, public social networking sites are obviously the wrong place for an organisation to build these networks and collaborate through them.
Issues around control of information, regulatory compliance, governance and other critical aspects of information security abound.
As a result, enterprise collaboration software such as Microsoft SharePoint, IBM Lotus Connections and Oracle WebCenter Suite (not to mention offerings from Cisco, Novell and Salesforce) has picked up more and more social features to harness the power of social networking-like interactions.
There are many others that have jumped into this space with either software or SaaS (software-as-a-service) offerings, such as Google Apps, Box.net, Huddle.com and Igloo Software.
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